MINUTES OF THE REGULAR BOARD MEETING

THE VILLAGE OF NORWOOD

1515 N. Norwood Blvd.

Peoria, Illinois 61604

 

Tuesday, October 4, 2016

Beginning at 7:00pm.

 

Meeting called William Roberson - President, 7:00pm.

 

Pledge recited.

 

Attorney Josh Herman was present for this meeting.

 

ROLL CALL: William Roberson, Russ Trantina, Kenny Pierce, Kelly Rendleman and Mary Melaga.

Quorum was met. Note: Brent Modglin was absent.

 

GUESTS: Keith Baughman (Baughman Financial Services, Inc.) & Jeff Owens (Putman Investments), Brett & Shawna

Rogy, Darrin Rendleman, Alan & Linda Doubet, Spring McBride, Brian & Becky Mulvaney, and David

Harshbarger.

 

 

AUDIENCE CONCERNS/SPECIAL REPORTS:

 

Mr. Eric Jones - Village's Accountant - presented the year-end Compilation Report with informative information. Two reports - AFR report & Vendor's report - needed to be signed. A motion was made to authorize the Village Clerk - Carolyn Fascian - to sign the AFR report - Russ Trantina, second - Mary Melaga. With a roll call vote, all verbally approved with 5 yeas. A motion was made to authorize the Village Clerk - Carolyn Fascian - to sign the Vendor's Report - Kelly Rendleman, second - Russ Trantina. With a roll call vote, all verbally approved with 5 yeas.

 

If Mr. Jones is retained for the coming fiscal year, he will present the 2016 Tax Levy at the next meeting.

 

A 1-year Engagement Letter was presented for action. A motion was made to retain Mr. Jones for another year and approve his engagement letter - Mary Melaga, second - Kenny Pierce. With a roll call vote, all verbally approved with

5 yeas.

*************************************************************************************************

 

Mr. Keith Baughman of Baughman Financial Services, Inc. turned over the floor to Mr. Jeff Owens of Putman Investments. Mr. Owens presented a hypothetical portfolio for the Board to look over on how to make better interest for the Village's surplus assets. Mr. Trantina , Finance Chairman, wanted a short-term investment (appx. 1 year with guaranteed interest). Unfortunately this portfolio had conservative risk factors (no guarantee of a gain/loss). Mr. Owens stated there is always a risk for investments (not including CD's.). The Board thanked these gentlemen for coming and presenting their portfolio plan.

 

Having heard the presentation, the Board agreed not to risk/speculate the Village's CD's nor the surplus assets into the investment plan presented. Mr. Eric Jones also informed the Board that the Village's investment policy in the Code Book prohibits any type of the stated investments. Therefore, a motion was made to deny investing any funds - Russ Trantina, second - Kenny Pierce. All verbally approved with 5 yeas.

 

 

 

 

Minutes of October 4, 2016

Page Two

 

TAKE ACTION AND/OR DISCUSSION WITH RESPECT TO:

 

v     HALLOWEEN - CHURCH DONATION. A motion was made to approve $100 (for Halloween treats) to First Norwood Mennonite Church - Mary Melaga, second - Russ Trantina. With a roll call vote, all verbally approved with 5 yeas.

 

v     VACATE ALLEY (BETWEEN JONES RD. & LAMOINE AVE.). Brett & Shawna Rogy attended this meeting to update the information for vacating the alley behind their house. Mrs. Rogy stated that she has complied with the required information that was needed to proceed: appraisal for the alleyway and legal description of alley. The neighbors that are adjoined to the alley attended this meeting - Brian & Becky Mulvaney (owners of 6606 W. Jones Rd).; Linda & Alan Doubet of 6611 W. Lamoine ; and David Harshbarger of 6619 W. Lamoine.

 

Having provided the requirements, there must be a Public Hearing set next. Therefore, a motion was made to hold the said hearing on October 24, 2016 @ 7pm. - Russ Trantina, second - Kenneth Pierce. All approved with 5 yeas. The agenda will be posted in the hall window, the Village of Norwood website, and the Journal Star for interested parties to attend.

v     LIMESTONE FIRE PROTECTION DISTRICT - LEASE AGREEMENT PROPOSAL. Mr. Darrin Rendleman - President of the LFPD Board of Trustees - attended this meeting to answer any questions pursuant to the lease agreement proposal. Having read the proposal, the Village's Attorney (whom is asked to draft the Lease Agreement) asked that an ad-hoc committee be formed to discuss the lease proposal for negotiations. The following board members agreed to be members of the ad-hoc committee: William Roberson, Mary Melaga, and Kenneth Pierce. Meeting date not set.

 

v     REPAIRS TO FLAGPOLES WHERE FLAGS ARE DISPLAYED. Mr. Roberson said that Laser Electric quoted appx. $1000 for pole repairs. A motion was made to approve up to $1000 for said project - Russ Trantina, second - Mary Melaga. With a roll call vote, all verbally approved with 5 yeas. Funds will come out of General Fund/Bldg. & Grounds/Maintenance.

 

v     LIQUOR LICENSE RENEWAL. Mr. Roberson approved, with no objection from board members, Norwood Pub-N-Grub, Inc. requests (all paperwork and moneys submitted) for the following:

 

v     renew the liquor license for Norwood Pub-N-Grub, Inc. - $600 effective 11-1-16 thru 10-31-17

renew the Supplemental Outside Alcohol license - $50.00 effective 11-1-16 thru 10-31-17

4 video machines fee - $100 effective 11-1-16 thru 10-31-17.

 

v     PERSONNEL. For final action, a motion was made to terminate Emily Bassett from the duties of hall cleaning -

Kelly Rendleman, second - Russ Trantina. Motion was approved with 4 yeas and 1 abstain. An

ad will be placed in Limestone Independent News, if necessary.

 

v     EXECUTIVE/CLOSED MINUTES (January thru March 2016). Mr. Trantina and Mr. Pierce agreed to deny the release of said minutes. All approved. However, a suggestion was made to approve a resolution which contains the wording "upon review of the minutes of the determined dates, the Board has fully considered as a Chairman to maintain the confidential nature of the closed minutes." Be it resolved, the Attorney asked all the Board members, "do all you approve this resolution?" All verbally replied yes. The Attorney will work with the Clerk to present this approved resolution.

 

REGULAR & CLOSED MINUTES OF SEPTEMBER 6, 2016. Motion to approve -Mary Melaga, second -

Kenneth Pierce. All verbally approved with

5 yeas.

 

Minutes of October 4, 2016

Page Three

 

 

BILLS APPROVED: Motion to approve - Kenneth Pierce, second - Russ Trantina. Motion approved with 4 yeas and

TO BE PAID 1 abstain.

 

 

MISCELLANEOUS: Mr. Roberson announced three applications have been received for Handyman/Snowplow driver

position. He announced that Mr. Darrin Rendleman will take over the handyman position as well

as the PM snowplow driver position. Mr. Dave Severns will take over the AM snowplow driver

position. No objections.

 

 

With nothing further to discuss, a motion was made to adjourn this meeting - Kenny Pierce, second - Kelly Rendleman. All verbally approved with 5 yeas.

 

Meeting adjourned at 8:42pm.

 

 

Respectfully submitted,

 

 

 

Carolyn L. Fascian

Village Clerk