MINUTES OF THE REGULAR BOARD MEETING
THE VILLAGE OF NORWOOD
1515 N. Norwood Blvd.
Peoria, Illinois 61604
Tuesday, October 4, 2016
Beginning at 7:00pm.
Meeting called –
William Roberson - President, 7:00pm.
Pledge recited.
Attorney Josh
Herman was present for this meeting.
ROLL CALL: William Roberson, Russ Trantina, Kenny
Pierce, Kelly Rendleman and Mary Melaga.
Quorum was met. Note:
Brent Modglin was absent.
GUESTS: Keith Baughman
(Baughman Financial Services, Inc.) & Jeff Owens (Putman Investments),
Brett & Shawna
Rogy, Darrin
Rendleman, Alan & Linda Doubet, Spring McBride, Brian & Becky Mulvaney,
and David
Harshbarger.
AUDIENCE
CONCERNS/SPECIAL REPORTS:
Mr. Eric Jones -
Village's Accountant - presented the year-end Compilation Report with
informative information. Two reports -
AFR report & Vendor's report - needed to be signed. A motion was made to authorize the Village
Clerk - Carolyn Fascian - to sign the AFR report - Russ Trantina, second - Mary
Melaga. With a roll call vote, all
verbally approved with 5 yeas. A motion
was made to authorize the Village Clerk - Carolyn Fascian - to sign the Vendor's
Report - Kelly Rendleman, second - Russ Trantina. With a roll call vote, all verbally approved with 5 yeas.
If Mr. Jones is retained for
the coming fiscal year, he will present the 2016 Tax Levy at the next meeting.
A 1-year Engagement Letter was presented for action. A motion was made to retain Mr. Jones for
another year and approve his engagement letter - Mary Melaga, second - Kenny
Pierce. With a roll call vote, all
verbally approved with
5 yeas.
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Mr. Keith
Baughman of Baughman Financial Services, Inc. turned over the floor to Mr.
Jeff Owens of Putman Investments.
Mr. Owens presented a hypothetical portfolio for the Board to look over
on how to make better interest for the Village's surplus assets. Mr. Trantina , Finance Chairman, wanted a
short-term investment (appx. 1 year with guaranteed interest).
Unfortunately this portfolio had conservative risk factors (no guarantee of a
gain/loss). Mr. Owens stated there is
always a risk for investments (not including CD's.). The Board thanked these gentlemen for coming and presenting their
portfolio plan.
Having heard the presentation, the Board agreed not to
risk/speculate the Village's CD's nor the surplus assets into the investment
plan presented. Mr. Eric Jones also
informed the Board that the Village's investment policy in the Code Book
prohibits any type of the stated investments.
Therefore, a motion was made to deny investing any funds - Russ
Trantina, second - Kenny Pierce. All
verbally approved with 5 yeas.
Minutes of October
4, 2016
Page Two
TAKE ACTION
AND/OR DISCUSSION WITH RESPECT TO:
v HALLOWEEN - CHURCH DONATION. A motion was made to approve $100 (for Halloween treats) to First
Norwood Mennonite Church - Mary Melaga, second - Russ Trantina. With a roll call vote, all verbally approved
with 5 yeas.
v VACATE ALLEY (BETWEEN JONES RD. & LAMOINE
AVE.). Brett & Shawna Rogy attended this meeting to update the
information for vacating the alley behind their house. Mrs. Rogy stated that she has complied with
the required information that was needed to proceed: appraisal for the alleyway and legal description of alley. The neighbors that are adjoined to the alley
attended this meeting - Brian & Becky Mulvaney (owners of 6606 W. Jones Rd).; Linda & Alan Doubet
of 6611 W. Lamoine ; and David Harshbarger of 6619 W. Lamoine.
Having provided the requirements, there must
be a Public Hearing set next.
Therefore, a motion was made to hold the said hearing on October 24,
2016 @ 7pm. - Russ Trantina, second - Kenneth Pierce. All approved with 5 yeas.
The agenda will be posted in the hall window, the Village of Norwood
website, and the Journal Star for interested parties to attend.
v LIMESTONE FIRE PROTECTION DISTRICT - LEASE
AGREEMENT PROPOSAL. Mr. Darrin Rendleman
- President of the LFPD
Board of Trustees - attended this meeting to answer any questions pursuant to
the lease agreement proposal. Having
read the proposal, the Village's Attorney (whom is asked to draft the Lease Agreement)
asked that an ad-hoc committee be formed to discuss the lease proposal for
negotiations. The following board
members agreed to be members of the ad-hoc committee: William Roberson, Mary Melaga, and Kenneth Pierce. Meeting date not set.
v REPAIRS TO FLAGPOLES WHERE FLAGS ARE DISPLAYED. Mr. Roberson said that Laser Electric quoted appx. $1000
for pole repairs. A motion was made to
approve up to $1000 for said project - Russ Trantina, second - Mary
Melaga. With a roll call vote, all
verbally approved with 5 yeas. Funds
will come out of General Fund/Bldg. & Grounds/Maintenance.
v LIQUOR LICENSE RENEWAL. Mr. Roberson approved, with no objection from board members, Norwood
Pub-N-Grub, Inc. requests (all paperwork and moneys submitted) for the
following:
v
renew the
liquor license for Norwood Pub-N-Grub, Inc. - $600 effective 11-1-16 thru
10-31-17
renew the Supplemental Outside
Alcohol license - $50.00 effective 11-1-16 thru 10-31-17
4 video machines fee - $100
effective 11-1-16 thru 10-31-17.
v
PERSONNEL. For final action, a motion was made to terminate Emily
Bassett from the duties of hall cleaning -
Kelly
Rendleman, second - Russ Trantina.
Motion was approved with 4 yeas and 1 abstain. An
ad will be placed in Limestone
Independent News, if necessary.
v EXECUTIVE/CLOSED MINUTES (January thru March
2016). Mr. Trantina and Mr. Pierce agreed to deny
the release of said minutes. All
approved. However, a suggestion was
made to approve a resolution which contains the wording "upon review of
the minutes of the determined dates, the Board has fully considered as a
Chairman to maintain the confidential nature of the closed minutes." Be it
resolved, the Attorney asked all the Board members, "do all you approve
this resolution?" All verbally
replied yes. The Attorney will work
with the Clerk to present this approved resolution.
REGULAR & CLOSED MINUTES OF SEPTEMBER 6, 2016. Motion to approve -Mary Melaga, second -
Kenneth
Pierce. All verbally approved with
5 yeas.
Minutes of October
4, 2016
Page Three
BILLS APPROVED: Motion to approve - Kenneth Pierce, second -
Russ Trantina. Motion approved with 4
yeas and
TO BE PAID 1
abstain.
MISCELLANEOUS: Mr. Roberson announced three applications have been received for
Handyman/Snowplow driver
position. He announced that Mr.
Darrin Rendleman will take over the handyman position as well
as the
PM snowplow driver position. Mr. Dave
Severns will take over the AM snowplow driver
position. No objections.
With nothing further to discuss, a motion was made to adjourn this
meeting - Kenny Pierce, second - Kelly Rendleman. All verbally approved with 5 yeas.
Meeting adjourned at 8:42pm.
Respectfully submitted,
Carolyn L. Fascian
Village Clerk